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Capclave 2023 Code of Conduct The Washington Science Fiction Association is committed to creating a professional, safe, friendly, and welcoming environment for all Capclave members. Everyone is entitled to a harassment-free convention experience, regardless of gender, sexual orientation, disability, body shape, race, ethnicity, national origin, immigration status, or religion. We expect all Capclave members to help ensure a safe and positive experience for everyone. Be excellent to each other, show empathy, and help make this a welcoming space to explore speculative fiction. Examples of unacceptable behavior include but are not limited to: Intimidating, harassing, abusive, discriminatory, derogatory, or demeaning speech or actions. Harmful or prejudicial verbal or written comments or visual images related to gender, sexual orientation, race, religion, disability, body shape, or other personal characteristics, including those protected by law. Inappropriate use of nudity and/or sexual images. Inappropriate disruption of meetings or events. Photographing, video or audio recording of presentations without presenter/author's permission. A request to "stop", "back off", or "go away" means exactly that. If anyone engages in harassing or unsafe behavior, the convention committee may warn the offender, temporarily remove or mute the offender, or permanently ban the offender from the convention. The code of conduct is not open to "rules lawyering." Multiple small infractions are as much of a problem as one large infraction. Capclave is a convention open to all-ages, and all conversation in public spaces should be in the acceptable PG-13 range or lower. If the conversation rating escalates, please take it to a hotel room or other private space. Mask Policy 2023 Mask use is required in all convention spaces once the convention starts. Vaccine status will not be checked this year. Masks must remain on except in designated spaces such as lunch areas while eating or drinking. Engaging in behavior likely to risk exposing another attendee to COVID-19, or establish a reasonable fear in another attendee that they will be at elevated risk of exposure to COVID-19 is a violation of the Capclave Code of Conduct. As Capclave does not control events in private room space, the hosts determine mask requirements not the convention. Reporting to the Incident Response Team (IRT) If you feel that you are being harassed, or if you notice someone engaging in questionable behavior, please contact a Capclave staffer to report the incident. Check the Green Room which is in Adams first. You can also email report@capclave.org to report any problems with a panel, reading, or other convention activity. The Vice Chair of the convention leads IRT activities. A team of three individuals will review the information and make a recommendation. There are alternate members who will be brought in if any of the active members are part of the incident. If there is a report regarding an individual, that individual will be contacted and provided the opportunity to give information unless the reporting individual asks the convention to not take any action or there is an immediate danger to members. All reports will be kept confidential. Consequences of misconduct may include: Immediate removal from a particular meeting room or function space without warning Revocation of one’s Capclave membership; and/or Restrictions from future WSFA meetings and events

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Page last updated: 1 September 2023